Project Document Controller - Contract - Grangemouth

Ref: 1265 Date Posted: Tuesday 02 Aug 2022
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Document Controller – Contract


A truly global company, INEOS is one of the world’s largest chemical companies. 

The ethylene cracker at our INEOS O&P business in Grangemouth has a substantial program of projects underway, comprising the completion of the final phases of a new build furnace, and a suite of projects that are under development for delivery between now and early 2024.

A Document Controller is one of a number of experienced project professionals INEOS is seeking, to join the existing team to support this major investment program.

Job Purpose

  • To file, retrieve, issue and update a large variety of technical records for multiple projects.
  • To maintain the associated document databases and systems and document distribution matrices. 
  • Flexible role including document control, document management, maintenance equipment records and project team reporting.

Principle Accountabilities

  • Issue and distribute project documentation in accordance with agreed document distribution matrices to ensure all current documents are relevant versions and available at point of use.
  • Ensure documents both internally and from external sources are legible, identifiable and correctly formatted.
  • Process email requests and queries from the document control mailbox in line with site procedures and clear the requests timely to avoid disruption to the project.
  • Track and report on project document status for all project teams.
  • Support completions engineers with collation of punch lists, red line drawings and certification.
  • Upload drawings and documents to the site document management system for projects and on an ad hoc basis for one off requests.
  • Update newly allocated equipment tag numbers to Maximo, update equipment details by interpreting data sheets or by following designer populated attribute sheets.

Special Features

  • Provides cover for team technical clerk.
  • Interface with third party designer document control teams and engineers.
  • Fully conversant in engineering document handover requirements.
  • Expert user of a document control system, user of maintenance databases, document storage packages and plotter.
  • Proactive in setting up of project requirements, querying anomalies and resolving issues.
  • Providing support to first line manager on document control procedures.
  • The project programme comprises multi-discipline projects running concurrently.
  • May have occasional periods of inconvenience to support turnarounds.


Qualifications, Knowledge and Skills


  • HNC or similar in document/information management or minimum two years working on large engineering or construction environments.
  • Working knowledge of document control systems & processes.
  • Experience and understanding of Supplier and Engineering documentation.
  • Good knowledge of MS Office applications.
  • Ability to organise workload / high level of efficiency.
  • Ability to communicate and network effectively across various levels both within INEOS and with third party companies.
  • Has a logical, proactive and methodical approach to problem solving.
  • Motivated to deliver on all actions to a high standard and in line with project schedule.
  • Ability to gather and analyse data and information and to report recommendations with justification.
  • Commitment to excellent SHE performance and zero tolerance for unsafe conditions/ behaviours.

How to Apply

Interested candidates should apply and upload CV