Project Documentation Clerk - Grangemouth

INEOS - Administration
Ref: 899 Date Posted: Thursday 12 Sep 2019
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Project Documentation Clerk  

NEP Project


Job Purpose

  • To file, retrieve, issue and update a large variety of technical records for NEP project.
  • To maintain the associated document databases and systems and lead the development of document distribution matrices 
  • Role include document control, completions support, maximo updates as well as general technical clerking

Principle Accountabilities

  • Ensuring all project documents are managed in line with procedures
  • Maintaining project correspondence & project files
  • Issuing and distribution of project documentation in accordance with agreed document distribution matrices (DDM’s) to ensure all current documents are relevant versions and available at point of use.
  • Ensure documents both internally and from external sources are legible and identifiable.
  • Checking dispatched documents and drawings are correctly formatted
  • Tracking and Reporting on Project Document Status
  • Recording and Distributing Incoming Supplier & 3rd Party Documentation
  • Interfacing with 3rd party design document control teams
  • Support completions engineers with collation of PL's, red lines and certs
  • Populating and indexing for newly allocated drawing no.s in Alfresco
  • Upload drawings and docs to Alfresco for projects and on an ad hoc basis for one off requests
  • Support FDO drawing print service as required
  • Update newly allocated tag no.s to Maximo, update Maximo details by interpreting data sheets etc or by following Maintenance dossiers
  • Special Features
  • Detail knowledge of 44–A-013 Engineering Document Handover Requirements
  • QDMS expert, Maximo & Alfresco user
  • Proactive in setting up of project requirements and resolving issues.
  • Providing support to team leader on document control procedures
  • Building final engineering handover dossiers
  • Detail knowledge of project filing systems

Qualifications, Knowledge and Skills

  • Four O grades or equivalent at C or above including Maths and English
  • Working knowledge of document control systems & processes
  • Experience and understanding of Supplier and Engineering documentation
  • Good knowledge of MS Office applications
  • Good communication skills
  • Administration Experience
  • Ability to organise workload / high level of efficiency

To be considered for this role, please submit your CV