INEOS Chemical Grangemouth Limited Privacy Policy

Issued: 18 April 2018
Last reviewed: 18 April 2018

This internet site is owned and run by INEOS Chemicals Grangemouth Limited (“INEOS”, “us” or “we”) for and on behalf of the following INEOS legal entities:

  • INEOS Chemicals Grangemouth Limited
  • INEOS Infrastructure Grangemouth Ltd  INEOS Commercial Services UK Limited
  • INEOS FPS Limited
  • Petroineos Manufacturing Scotland Limited

Where there are any references to “INEOS O&P UK Ltd”, this is a collective business name of the first three legal entities.

This privacy policy is in accordance with the EU General Data Protection Regulations (GDPR) and UK data protection laws and sets out how “INEOS” will process and protect any personal data we collect from you, or you provide to us. We will only use your personal data in accordance with this privacy notice. If we require to use your personal data in any other way, we will contact you.

We may change this policy from time to time by updating this page. You should check this page to ensure that you understand the current policy. This policy is effective from 12 April 2018.

Definitions

Processing - means any operation or set or operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise sharing, combination, restriction, erasure or destruction.

Personal data - means information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier. For example: name, national insurance number, passport number, home address, email address, IP address.

Special category personal data - refers to sensitive data such as racial and ethnic origin, political opinion, religious or philosophical beliefs, trade union membership, genetic or biometric data, health or data concerning a natural persons’ sex life or sexual orientation.

Who we are?

INEOS is a global company consisting of various legal entities. The legal entities above are petrochemical companies operating in the United Kingdom as data controllers and registered with the Information Commissioners Office (ICO).

For any data protection matters, include what personal data we hold about your, please contact us by email at graopukdataprotection@ineos.com or fpsdataprotection@ineos.com (for INEOS FPS) or write to us at:

Data Protection

INEOS Chemicals Grangemouth Limited

1 Inchyra Road

PO Box 21

Grangemouth

FK3 9XB

If you believe that any information we are holding on you is incorrect or incomplete, and are unable to correct it yourself, please contact us so we can update our records.

Why we process your personal data

We collect your data for recruitment purpose to assess potential employees to work in our company. If you apply for a position, we will carry out work permit checks to ensure you have the legal right to work in the UK. We will also verify your citizenship and your identification for security purposes.

We will be unable to consider you for employment if you do not enter these details through our site.

What categories of personal data do we collect?

When you register on the INEOS Opportunities site we will ask you for your name, email address, telephone number so we can identify who you are and contact you.

You can opt-in to received email updates and industry news from us, this is optional.

If you apply for a position within our company we will ask you for your date of birth, education details, training and qualification details to assess your competency, employment details, national insurance number, passport details, driving license number, resume/CV, working and salary preferences. You may include similar personal data within your CV and / or additional personal data including special category that INEOS does not require; this is at your discretion.

During apprenticeship selection process we will collect assessment data.

Individuals can update their personal data on this site to ensure we have accurate and correct data.

Who can access your personal data?

Your personal data is only access by the INEOS Human Resource Team through the site, however they may share this with other INEOS colleagues who are involved in the recruitment, selection or interviewing process.

Personal data may be shared with:

  • Forth Valley College for those individuals applying for the apprenticeship scheme
  • Third parties who carry out background checks on behalf of INEOS
  • Organisations such as IMechE, IChemE, etc. for progression of graduates to chartership

Firefish, who provide the technical support for this system are able to access data. Contractual agreements are in place to ensure your personal data is protected.

How long we retain your personal data for?

We will retain your personal data for the duration you are registered on the INEOS Opportunities site. If you delete your account, your personal data will be removed immediately and backup will be deleted after 28 days.

If you gain successful employment with us we will retain your personal data and transfer this into your personnel file. A separate privacy notice will be provided in these circumstances.

Cookies

Cookies are sometimes recorded on your computer to store information specific to you. This information is then used by the web application to complete the operation. An example of this would be a screen that displays different information depending on the users’ preferences.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Remember Me

To make logging on easier you can choose to save your user ID on your computer so you won't need to enter it each time you come back to the site.

However, if you are using a shared computer we would not recommend using the Remember me facility. By ticking the box your ID will be remembered (opting-in), simply untick the selection box the next time you log on, if you want to opt-out again.

Please note: We remember your user ID with an 'encrypted cookie' stored on your PC. This holds your user ID ready for your next visit. For further information on cookies please refer to the following website: www.aboutcookies.org.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, all data we collect is managed in accordance with current site policies and procedures.

Links to other websites

This website may contain links to enable you to visit other websites. Once you have used these links to leave our site, you should note that we do not have any control over that other website. We are not responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy notice. You should ensure you understand the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required to do so by law.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Transfers out with the EU

The location of this server is within the EU. We will not transfer any of your personal data out with the EU or adequacy countries approved by the EU Commission Board.

Your rights

Under the EU General Data Protection Regulation, and in certain circumstances where exemptions do not apply, you have the right to

  • check what personal data is being held,
  • to have your personal data kept up to date and accurate,
  • the right to be forgotten /erasure, or restriction
  • obtain a copy or your personal data (data portability)
  • object to the processing

How to make a complaint?

You can make a complaint by writing to the contact details above, however If we cannot resolve your complaint, you have the right to complain to the Information Commissioners Office on 0303 123 1113 or https://ico.org.uk